I'll tell you about the example of choosing an office for Vymex.
There are currently 46 people in the company. By the end of 2022 there will be about 75 people. By the end of 2023 there will be about 160 people...
The workload on the team is insane. The level of people in the team is conveyed on the Vymex website.
Using the example of the office, I will lay out the methods for selecting resources in the company, because it is an essential resource for goals and affects the team’s effectiveness through a mass of different angles.
What is an angle? It depends on which way you look at it...
We use this tool as soon as we have the task of choosing something important for the company. A technology or a country where we go out in the first place, or an office for the team. An office or a co-working space is always an attempt to gather more angles in your head in order to make decisions as efficiently as possible because each angle has a WEIGHT…
Weight is the notion of the importance of the angle in relation to the result, in the table for selecting space for the team we clearly reflect this and determine what is more important to us.
Why is it co-working? Because now many people will form a picture that we are overpaying when they see that we pay $13,500 for an office for 45 people.
First. The planned growth, which will be confirmed, is about 10% per month and will be at this rate for about two years, until we gain the necessary number of people for the product version 1.0. After that the growth rate will decrease to 2% per month and we will be able to plan the purchase or long-term rental of space…
The dumbest idea would be to go into an office for $3,000 - $5,000 and in 2 months stump up against its size and look for a new one.
Second. The level of the team we have assembled, can not be kept in an uncomfortable place for more than 2 months. And below the level of skillful team will not allow to implement the goals laid down by the company.
What gave us the fact that we chose a co-working space with terraces, showers, sleeping rooms and a ton of plants that we brought in, plus a lot of interesting people on the floor, which between them create interest?
The effectiveness of the team and how much energy you will expend to keep them on the project depends on the space in which they work. We have examples of people doing tasks for 72 hours straight without going to bed. There have been a few more times of 48 hours and many times sitting in the office for 24 hours. We made an encryption protocol and gathered an understanding of the architecture. Then I put a ban on sleeping in the office in the company rules to reduce the risks of burnout and health problems. Yes, we introduced fines for people sitting at work after midnight...
Also to the fact that we chose the right space and designed it correctly. For example, these facts from our results. It costs an average of $200 to $300 to hire a person for a project. We are talking about engineers, for whom other companies used to pay 1 - 1.5 times their monthly salary ($2,500 - $4,000). If we are talking about Middle-level specialists and above.
In order for there to be a positive result and for a person to agree with a high level of efficiency to work on the goals of the company, rather than on his personal earnings, then a lot of angles must coincide with different weights.
Also, for some reason, a lot of people think I like plants. It makes me smile all the time and only close people know me naturally. There's no love for anything but efficiency relative to goals.
Plants save a company a lot of energy in attracting and retaining a high-level team by making them comfortable.
By buying $8,000 worth of plants, which are growing all the time, we have reduced a lot of the risks associated with overspending on hiring and turnover, which is unacceptable at high project speeds.
Third. I don't have time or resources right now to do the repairs and moves to give the level of comfort which I provide to the team. To make it efficient and enjoyable. The co-working spaces have already taken care of that. They compete with each other in that. I just have to choose what works best for us.
Renovation is not the most important factor, but here we already had it, and in our office we still have to do it. And if the team is growing faster than 2% a month, you still have to move. The money for repairs and the focus spent will stay there.
Fourth. Of the most important - FOCUS and the brain's attention to tasks. We greatly underestimate the toll our office takes. From food issues to toilet issues. You have to build an insane level of logic into the system and infrastructure so it doesn't take up unnecessary time. You create a project that's going to be worth a billion in three years or you're dealing with water for the office. Because someone forgot to order and you're taking up the airwaves with questions about water or coffee.
Infrastructure that will spend a minimum of the company's time on tasks. That's $10,000-$15,000 a month for me right now. When we have 45 people, this includes salaries of office managers, cleaning staff, messengers, utility bills.
When you choose your office or co-working, try to understand the goals of your project, assume what should be included in the implementation and what level. If it is something short-term or not growing, the office is probably your option and you can fix in a location and «build a nest».
We will have tools in our product in versions 1.5 and 1.7 for weighted evaluation of any resources, but in the meantime, click on the prototype. There, logic is more important than appearance. Please choose the right resources in relation to your goals. Don't listen to «authorities» they don't know your goals and may be long out of date in their understanding. Mathematics is a language, it is just constantly evolving. Understand the concept of angles, weights, and you will be happy.
I am not giving advice. In this case, I am sharing how we make our own decisions and how we are set up.
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